Cost and Budget Reporting

On this page you will find important information regarding the year-end financial reporting requirements including information on who is required to do an audit, consolidated financial report (CFR), Consolidated Year-End Financial Report (CYEFR) and the related instructions and forms.

All year-end financial reports are due 180 days after a provider’s fiscal year ends, with the exception of a single audit requirement. Single audit reports are due the earlier of (1) 30 calendar days after receipt of the auditor’s report or (2) nine months after the end of grantee’s audit period. The department will send reminders to providers in the fall (after all fiscal year payments are made) of reports due. The provider agency shall submit call required reports within the designated time frame to the Department of Human Services (DHS) Central Repository Vault (CRV), the Grant Accountability and Transparency Act (GATA) portal or mail to:

Office of Budget and Finance
Illinois Department of Children and Family Services
Mail Station 440
406 East Monroe Street
Springfield, Illinois 62701-1498

Reporting requirements

Per uniform grant agreements and fixed rate agreements, audit requirements are as follows:

Fiscal years that begin on or after October 1, 2024:

• Financial Statement Audit: Entities expending $500,000 to $749,999 in state-issued awards must have a financial statement audit conducted in accordance with Generally Accepted Auditing Standards (GAAS).
• Financial Statement Audit: Entities expending $750,000 in state-issued awards must have a financial statement audit conducted in accordance with Generally Accepted Government Auditing Standards (GAGAS).
• Single audits: Entities expending $1,000,000 or more in federal awards (direct federal and federal pass-through awards) from all sources during its fiscal year must have a single audit conducted.
• For-profit entities: A for-profit entity that expends $1,000,000 or more in federal awards (direct federal and federal pass-through awards combined) during its fiscal year is required to have a program-specific audit conducted in accordance with 2 CFR 200.507. 

Fiscal years that begin before October 1, 2024:

• Financial statement audit: Entities expending $300,000 to $499,999 in state-issued awards must have a financial statement audit conducted in accordance with Generally Accepted Auditing Standards (GAAS).
• Financial statement audit: Entities expending $500,000 in state-issued awards must have a financial statement audit conducted in accordance with Generally Accepted Government Auditing Standards (GAGAS).
• Single audits: Entities expending $750,000 or more in federal awards (direct federal and federal pass-through awards) from all sources during its fiscal year must have a single audit conducted.
• For-profit entities. A for-profit entity that expends $750,000 or more in federal awards (direct federal and federal pass-through awards combined) during its fiscal year is required to have a program-specific audit conducted in accordance with 2 CFR 200.507. 

A CFR is typically only required for DCFS contracts that provide 24-hour substitute care services, intact family care services, or child welfare services and is not required for non-substitute care awards as in prior years. A CYEFR is required for all grant agreements. 

If a certified independent financial statement audit is required and CFR or CYEFR is required, the CFR and CYEFR must be included within the certified independent audit report with an in relation to opinion. The independent auditor shall provide an opinion only on the cost and revenue schedules of the CFR. If a certified independent financial audit is NOT required, an opinion on the CFR or CYEFR is not required.

Questions regarding DCFS financial reporting should be directed to the DCFS Office of Budget and Finance at dcfs.financialreports@illinois.gov.